Overview of Roc Filing
Every year, ROC must receive annual returns from all companies with Indian registrations, including private limited, limited companies, one person companies, and section 8 companies. An annual general meeting must be held, and yearly accounts must be filed with the ROC. The Annual General Meeting (AGM) must be conducted annually on September 30th, six months after the conclusion of the financial year. In the case of new firms, the first AGM must be convened no later than nine months after the end of the financial year or within 18 months of the date of formation, whichever comes first. According to the Companies Act of 2013, your financial year must begin on April 1 and finish on March 31.
The balance sheet of the company, the profit and loss account, the compliance certificate, the registered office address, the register of members, information regarding shares and debtentures, debt information, and details about the management of the company are all included in the annual return. The shareholding structure of the company, changes in directorship, and specifics of securities transfers would all be disclosed in the annual report.
Usually, a company is required to file three forms with ROC:
ROC Form MGT 7: which includes information on the shareholding structure, any changes to the board of directors, and any share transfers that occurred during the year. The deadline for ROC Form MGT 7 is November 28, which is 60 days after the end of the AGM.
ROC Form AOC4:This includes information and an annex regarding the company’s balance sheet, profit and loss account, compliance certificate, registered office address, member register, share and debtenture details, debt details, and management information. The ROC Form AOC 4 is due on October 29, which is 30 days after the end of the AGM.
ROC Form ADT 1: is filed for auditor appointment. The due date for ROC Form ADT 1 would be 14th October i.e within 15 days from the conclusion of AGM.
Penalties for Non compliance in company return filing:
Non-filing of Annual returns entail hefty penalties. These are over and above normal fees charged by MCA and there is no way to reduce the penalties.